Budgets & Billing
Take note of how you will get billed once you have been accepted into a program.
Official Program Budget
(sometimes referred to as a Financial Aid Budget)
After acceptance into a program but before required commitment, we will upload your official budget into My Study Abroad. This document is very similar to the unofficial budget on the Program Costs page, except this budget has the official program costs. These are the amounts that will be billed to your student account and will also be used by the Office of Student Financial Aid (OSFA) in creating your study abroad financial aid packages. Review budgets carefully before committing to the program. Once you commit, you may be liable for the program costs. See the Policies page for more information.
Confirmation of Participation
After acceptance into a program, your Education Abroad Coordinator will upload a confirmation of participation (CoP) into your My Study Abroad account. The top section of the document will be identical to the official budget but the bottom has a contract agreement section, a signature section, and a policy section. You must print, sign, scan, and upload the completed CoP into your My Study Abroad account. Students cannot participate in the program if this step is not completed. If you fail to submit the CoP by the program commitment deadline, you will be withdrawn from the program.
Illinois Students (including UIS and UIC students)
The Education Abroad Application fee is a non-refundable fee billed to all students who SUBMIT a study abroad application for review. Any student whose application was not submitted but is in Accepted or Committed status will also be charged this fee. The fee will be billed to the student’s account within one month of the application deadline.
All Education Abroad billable fees (see the Program Costs page for more information) will be billed to the student's account at the beginning of the term the student studies abroad. For short term programs, the charges will be billed shortly before the program begins. Education Abroad billable fees are payment plan eligible. Learn more about Payment Due Dates or contact the University Bursar.
- Spring and second half of Academic Year: First week of January (Due February 28)
- Spring second 8 week classes with Summer travel: Middle of April (Due May 28)
- Summer programs: First week of May (Due June 28)
- Fall and first half of Academic Year: First week of August (Due September 28)
- Fall second 8 week classes with Winter Break travel: Middle of October (Due November 28)
Any Education Abroad billable fees owed because of a withdrawal, will be billed shortly after the withdrawal (see the Policies page). Any refunds will be credited to the student's account and are subject to University of Illinois Bursar policies.
Non-Illinois students will be enrolled at Illinois as non-degree seeking students during their time abroad, and students will pay all billable fees directly to the University of Illinois Urbana-Champaign.
A few universities have agreements that do not require their students to enroll at the University of Illinois Urbana-Champaign and allow non-Illinois students to pay their home institution instead. Non-Illinois students should verify the correct payment plan with their home university.
Additional Fees & Delayed Billing
Some programs may charge extra for different housing types and courses that require studio materials or have a lab component. Initially, your student account will be billed for the base amount listed on the official program budget. If you choose a more costly housing type or enroll in a course with an additional fee, you will most likely be billed for that amount later in the term. We will wait to charge you these additional fees until after we receive the invoice from the host institution.
For example, a student’s account could be billed for housing in the initial billing at the beginning of the term. A month into the term, after we receive the invoice showing that the student chose single occupancy housing, we would then bill the student for the additional sum.