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Gies College of Business

Important information:
• Completion of the Course Approval Summary Form is not required before departure.
• All courses taken abroad must be approved.
• Submit the Course Approval Summary Form to: 1055 BIF (front desk) or undergrads@business.illinois.edu.


This webpage is for students who are enrolled in the Gies College of Business during the semester they are studying abroad. Business students participating in both business-sponsored programs and programs sponsored by other colleges will need to fill out their Course Approval Summary Form according to the directions below.

The course approval process informs students, how courses will transfer from their study abroad experience. Do not include Illinois courses you plan to take online. This form is not used to register for classes at the partner university.

If you do not submit a course approval form by the due dates below, all classes will default to graded and transfer the letter grade to your Illinois transcript. If a course is on the host university transcript, it will and must transfer into your academic record at Illinois.

Course Approval Summary Form Due Dates

  • Fall participants: March 15 (following your semester abroad)
  • Spring and Summer participants: October 15 (following your semester abroad)

You may submit the Course Approval Summary Form prior to these final dates if you would like to verify your course articulations. However, if you make any changes to your course registration, make sure to submit your updated form by the deadlines listed above.

Course Approval Instructions

Steps to complete the Course Approval Summary Form



Course Approval Summary Form Screen Shot

List the courses you are planning to take or have taken at the institution abroad. You may find information on course offerings for your particular term(s) abroad on the host institution’s website and/or the program information sheets (not all courses are guaranteed). If you choose to complete the form prior to your departure, it is a good idea to include three or four more courses on the form than you plan to take, in order to give yourself flexibility in case courses are canceled or full. You may submit up to two forms to accommodate your course selections. You are not required to take the courses you list on the form.

First, check the Information Sheet for the program (found in BIF lobby) or the Course Approval Database to see if your courses have received previous approval.

  • Y= Yes: you found the course in the Course Approval Database or on Information Sheet. Submit this evidence with your course approval form by circling the course on the information sheet or printing the information from the course approval database.
  • N= No: the course equivalency is not listed in the database or on the info sheet OR you are requesting a new equivalency. You need to request approval for this course to earn credit. Obtain the syllabus and complete one of the forms below:
    • BADM/FIN/ACCY courses
    • Gen Ed courses
    • Forms are reviewed within 2-3 weeks after the following dates: October 15, November 15, March 15, and April 15. You will get a response with the course equivalency via e-mail.
    • You do not need to submit the BADM/FIN/ACCY or GenED form above, if you are planning on taking a course as a free elective that has not been assigned an equivalent UIUC course.

Select CR/NC or G for each course, considering the following:

  • Credit/No Credit (CR/NC): Grade is shown as CR if you earned a C- or higher at the host institution. If you earn a D+ or lower on your foreign transcript, Illinois grade and transcript are shown as NC (translation occurs when grades from the host institution are received at Illinois). This election does not impact your Illinois GPA and if credit is received (CR), you will earn Illinois credit hours toward graduation. This option is not available for Gen Ed, Business Core, or Major Courses, including Major Electives. View the Illinois Student Code for details regarding this option. Extenuating circumstances and exceptions can be discussed with the college office after the mid-point deadline.
  • Graded (G): Grade listed on Illinois transcript and averaged in with GPA as Illinois course.

If the course is in the Course Approval Database or on an Information Sheet, write the Illinois course equivalent. Don’t forget to attach the database printout or Information Sheet (with courses circled) when you turn in your packet. If you submitted the ACCY/FIN/BADM form or Gen Ed form to ask for a new equivalency, you should wait until you receive an e-mail response and then write in the approved equivalency and submit the e-mail evidence with the form.

Is the course approved? Check "Y" if it is in the Course Approval Database, on the information sheet, or you received approval through the form. Select "N" if you are planning on getting free elective credit.

Where did the approval come from?

  1. Information Sheet
  2. Course Approval Database
  3. Form Response
  4. Leave blank if you are planning on receiving free elective credit

Select "Y" if you received a new course equivalency from the form or this is a new course you are planning to receive free elective credit for. Select "N" if the course was already in the Course Approval Database or on an Information Sheet.

Leave blank.

Additional Policies

  • For majors or minors outside of Gies Business, students are subject to the policies and procedures of the department in charge of the major/minor. You must get the Course Approval Summary Form signed by the department in charge of the major/minor before submitting them to your major department.
  • Non-business majors requesting a course articulation for a BADM, FIN, or ACCY course should submit the same form as business majors. Forms are reviewed within 2-3 weeks after the following dates: October 15, November 15, March 15, and April 15. You will get a response with the course equivalency via e-mail. If you need your Course Approval Summary Form signed for approval, you can reply to the e-mail to request it.
  • Courses such as language courses that are not included on the host institution's official transcript will not transfer to Illinois.
  • Students will only receive credit for study abroad courses with the word “internship” in the title if the title of the course appears on the transcript and is supervised by a faculty member.
  • Any official course included on the host institution's official transcript will be transferred to the Illinois transcript.

Submitting Updated Forms

If you register for different courses or decide to change your preference from graded to CR/NC, complete a new Course Approval Summary Form (attached to the documents section of your My Study Abroad application) and email it along with the supporting documents to undergrads@business.illinois.edu. All students are required to submit an updated Course Approval Summary Form if changes to course registration were made while abroad. Please submit this form once your schedule is finalized, but note the final deadlines below.

  • Fall particpants: March 15 (following your semester abroad)
  • Spring and Summer participants: October 15 (following your semester abroad)

Submit the completed Course Approval Summary Form (with your advisor’s signature) to 1055 BIF (front desk) or submit to undergrads@business.illinois.edu.

Questions? Go to Advising Drop-In Hours.

Course Requirements & Limitations for Business Students

Students must enroll in a sufficient amount of courses directly at the host university to be considered a full-time student. This must convert to a minimum of 12 UIUC credit hours.

Some host universities have courses that are worth two Illinois credits. These courses will fulfill degree requirements. The records officer will allow for a reduction in major course hours required to graduate, if needed.

Students from all majors can take most core courses abroad, except ACCY 201 and 202, BADM 449 and BADM majors may only take one BADM core course. There is currently no limit to the number of core courses for FIN, Gen Ed courses or elective courses (not including major elective courses) taken abroad.

Credit cannot be earned abroad for: Advanced Composition, FIN 300, BADM 449, ACCY courses.

Accountancy students cannot take any accountancy classes for their major abroad. Accountancy courses may be offered, but do not count toward the ACCY requirements.

Finance students can take two major courses abroad including major elective courses (not FIN 300).

Most BADM majors can take four BADM courses abroad (including one of the following: BADM 300, 310 or 320.) This means you can take two courses for your major and one major elective plus one BADM core business course, not four major/major elective courses. See below for other restrictions.

  • International Business: Can take a maximum of four BADM courses abroad from the following list: two major courses, two major electives and one BADM core course.
  • Supply Chain Management: BADM 335 cannot be taken abroad.

Due to the limited course content in Vienna, courses have been paired together in order to meet content requirements that would be equivalent to BADM courses. For example, you must take "International Human Resource Management" and "International Management" to get the BADM 313 equivalent on your Illinois transcript. One of these two courses will appear as the course equivalent on your transcript, while the other will appear as a free elective. However, due to course variations in Vienna, the records officer will work with students (after receiving the transcript) to fulfill degree requirements. The records officer will allow for a reduction in major course hours required to graduate, if needed.

Students who are pursuing dual degrees/double majors can transfer courses back to the Gies College of Business courses towards each major. The course limitations for each degree will apply.

You can only study abroad for one semester through the Gies Business Study Abroad sponsored programs. If you want to study abroad longer, you will need to participate in a program sponsored by another study abroad office on campus. Meet with your advisor regarding course limitations across multiple semesters.

If you take a course abroad for a grade that you have already taken at Illinois, you will not receive hours towards graduation for the course, but both courses will factor into your GPA. Keep in mind the minimum hours required for full-time status at the host institution. If you take a course abroad for CR/NC that you've already taken at Illinois, you will not receive hours towards graduation for the course. Make sure that you still have enough hours to meet the minimum required for full-time status at the host institution.