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College of Education

Important information:
• Completion of the Course Approval Summary Form is required before departure.
• Grading options need to be decided by mid-term.
• All courses taken abroad must be approved.
• Submit the Course Approval Summary Form to: 110 Education Building.

To submit your Course Approval Summary Form, scan and email your completed form to recordsofficer@education.illinois.edu.

This webpage is for students enrolled in the College of Education that are studying abroad on a pre-approved program. To be considered a full-time Illinois student and qualify for financial aid, you must be enrolled in the minimum full-time academic load as defined by your host institution and complete 12 or more Illinois credit hours abroad. Students who receive the Monetary Award Program (MAP Grant) from the state of Illinois, are required to complete the equivalent of 15 Illinois credits.

Complete the information that is requested on the top portion of the Course Approval Summary Form. The Course Approval Summary Form will not be processed unless this information is completed

Course Approval Instructions

Instructions for Completing the Columns

Please follow the instructions in order:

Column #1

Completed by the student

List the titles of the courses offered at your host institution abroad. You may find information on course offerings for your particular term(s) abroad on the host institution’s website, within My Study Abroad, a course catalog or a combination of these resources.

List the courses in the exact wording used by the host institution, including the subject and number of the course abroad (e.g., AUST 2022 Australian Studies).

Column #2

Completed by the student

Check the Course Approval Database to see if your courses have received previous approval:

If the course has already been approved, print it out, mark "Y" in Column #2, and attach the printout to the Course Approval Summary Form.
If the course is not in the Course Approval Database, or you wish to seek approval in a subject area other than what is already approved, mark “N” in Column #2.

Column #3

Completed by the student

For each course listed, indicate whether you will complete it for a letter grade or for credit only. Courses completed for credit only cannot be used to satisfy degree requirements in the College of Education.

Column #4

Completed by the student

For those courses found in the Course Approval Database, please attach the database printout and write “see attached” in Column #4. Skip Columns #5, 6, 7, and 8, and go to Column #9.

Completed by the Study Abroad Course (299) Advisor

For those courses not found in the Course Approval Database, or for those courses for which the student wishes to seek approval in a new subject area, the Study Abroad Course (299) Advisors in the corresponding subject area will fill out Column #4 based on information provided by the student.

Important Notes:

In most instances, the Study Abroad Course (299) Advisors is not the same person as your Academic Advisor. Please reference the list of Study Abroad Course (299) Advisors to find the appropriate advisor.
For Study Abroad Course (299) Advisors – If you approve this course, please enter the Illinois Subject and Number/or Level. If this course has a direct Illinois equivalency, enter Illinois Subject and Number (e.g., SPAN 210). If this course is acceptable as college-level transfer work in your department, enter Illinois Subject and Level (e.g., SPAN 2--).

Column #5

Completed by the Study Abroad Course (299) Advisor

If you approve the course, please enter “Y” in the box.

Column #6

Completed by the Study Abroad Course (299) Advisor

If you do not approve the course, please enter “N” in the box. The Office of the Registrar will process credit recommendation for non-approved courses taken abroad by identifying these courses as non-transferable coursework. The non-transferable coursework will not show on the student’s Illinois transcript.

Column #7

Completed by the Study Abroad Course (299) Advisor

Please print and sign your name. For a more detailed explanation use the “Comments” area either on the front or back of the Course Approval Summary Form.

Column #8

Completed by the Study Abroad Course (299) Advisor

If you approve this course to be added to the Course Approval Database, please enter “Y” in the box. Enter “N” if you do not recommend the course be added.

You can approve courses for individual students but opt not to add the course to the Course Approval Database if you would prefer to review the course on a case-by- case basis.

Column #9

Completed by the Academic Advisor

Please indicate what this course will be considered for upon the student’s return by using the following guide:

C: Concentration - Middle Grades: Social Science, Literacy, Math, Science. LES: WTD, EECU, and Ed Tech
GE: General Education - US, NW, LA, HP, W, PS, LS, QR, SS
MJ: Major
MI: Minor
EN: Endorsement
EL: Elective credit

Additional Sections

Comment Section: Use of this section is to be used by the Study Abroad Course (299) Advisors or the Admissions/Records Officer (also see instructions for Column #7).
Academic Advisor’s Signature/Date
Student signature: This form will not be considered complete without your signature.
College approval: Please submit your Course Approval Summary Form to 110 Education Building. You will need to attach printouts from the Course Approval Database and course descriptions (these items will be housed in your file in the Student Academic Affairs Office, 110 Education Building).

Final Instructions

After signing your Course Approval Summary Form, the Admissions/Records Officer will scan the following documents which will be added to your Education file:

Copy of the Course Approval Summary Form
Copies of Course Approval Database printouts
Additional Course information if provided

You must obtain approvals for all courses taken abroad. If the courses that were preapproved do not match the courses actually taken abroad, you must obtain approval for all additional courses upon your return.

First Steps